The Personal Data Protection Act 2010 of Malaysia (“Act”), which regulates the processing of personal data in commercial transactions, applies to UiTM Holdings Sdn Bhd together with its subsidiaries, affiliates, related and associated companies (collectively referred to “we”, “us” or “our”). For the purpose of this Notice, the terms “Personal Data” and “Processing” shall have the same meaning as prescribed in the Act.
We respect and are committed to the protection of your personal information and your privacy. This Private Policy explains how we collect and handle your Personal Data in accordance with the Act.
1. INFORMATION COLLECTED
1.1 We wish to give you notice that your Personal Data will be collected, recorded, processed, stored, used transferred and/or disposed by us including our employees to be utilised and dealt with in accordance and in compliance with the Act.
1.2 Your Personal Data which may be collected shall include:
1.2.1 Information collected when you fill in or update your information with us, which may include personal information such as your photograph, name and contact details;
1.2.2 Relevant contents pertaining to your personal data in all documents submitted to us; and
1.2.3 Any personal data provided pursuant to the creation of any messages or comments submitted to us in whatever manner, which may include your name, email address and telephone number.
1.3 In respect of Personal Data of third parties such as your family members, you hereby confirm that you have obtained the consent from the person(s) whose Personal Data may be given to us by you or identified from your Personal Data for the purpose stated herein including disclosure to the parties stated herein.
2. PURPOSE OF COLLECTION PERSONAL DATA
2.1 By providing any of your Personal Data to us, you hereby agree that we shall collect, retain and use the Personal Data for the following purposes:
2.1.1 Providing you with services or benefits under any of our business;
2.1.2 Processing your application under any of our programmes;
2.1.3 Conducting research on planning, products, goods, services, security and testing;
2.1.4 Where you have provided your resume, considering you for any jobs that may arise with us;
2.1.5 Purposes connected with the operation, administration, development or enhancement of our business including for the purpose of which is relevant to support or assist in any of our businesses (for example, providing your information relating to your work experience in order to fulfil information as required for the submission of tenders for projects or for fulfilling regulatory requirements);
2.1.6 Where required by law and where we consider that such use or disclosure is necessary to respond to any claims or legal processes, or where we suspect that fraud or unlawful activity has been, is being or may be engaged in;
2.1.7 Where a third party requires, in order for such third party to perform functions or obligations as required under the laws, rules, regulations, by laws and/or guidelines (whether or not having the force of law) or as required by any governmental and/or non-governmental authorities, agencies or departments (for example, to external auditors who are auditing our human resource and learning centre’s processes);
2.1.8 Making such disclosures as may be required for any of the above purposes or by law; and
2.1.9 Staff management and administration including (but not limited to) recruitment, performance evaluations, processing pay and benefits ensuring compliance with internal policies handling conduct, capability and grievance cases, training providing references to third parties as permitted under applicable law, contacting next of kin in emergency situations and health and safety.
3. USE AND DISCLOSURE
3.1 You further agree that we may disclose and/or transfer (whether in Malaysia or abroad) amongst any subsidiaries within our group and/or third parties including but not limited to:
3.1.1 UiTM Holdings Sdn. Bhd or to any of its subsidiaries to where you are/or will be seconded and/or transferred to;
3.1.2 our consultants, auditors, employers, contractors, suppliers, partners, advertisers;
3.1.3 any relevant authorities, embassies, statutory bodies, regulatory bodies, organisations or any relevant financial institutions;
3.1.4 any other persons under a duty of confidentiality to us or any subsidiaries within our group;
3.1.5 our service providers; and
3.1.6 organizations who provide archival, auditing, professional advisory, debt collection, insurance, banking, marketing, advertising, mail house, recruitment, technology, security services to use, disclose, hold, process, retain, or transfer such Personal Information for the purpose of paragraph 2 above for and on our behalf.
4. FAILURE TO PROVIDE PERSONAL DATA
Please note that in the event the Personal Data supplied is insufficient or is not satisfactory to us, your application or request to us for any of the above purposes as set out in paragraph 2 above may not be accepted or acted upon, or we will not be able to provide the full range of benefits and/or services to you.
5. STORAGE AND RETENTION OF THE PERSONAL DATA
5.1 Your Personal Data shall be stored either in hard copies in our offices or stored in servers located in or outside Malaysia and operated by us or our service providers in or outside Malaysia.
5.2 Any Personal Data supplied by you will be retained by us for as long as necessary for the fulfilment of the purposes stated in paragraph 2 above, or if required to satisfy any legal, regulatory or accounting requirements, or to protect our interests as a whole.
6. LINKS TO OTHER WEBSITES
The content in our website may include links to third party websites. We are not responsible for the content on such linked third party websites and you should observe the separate privacy policies applicable to the respective third parties website.
7. RIGHT OF ACCESS TO PERSONAL DATA
UiTM HOLDINGS SDN BHD
Level 4, Block 1,
INTEKMA Resort & Convention Centre,
Persiaran Raja Muda, Section 7
40000 Shah Alam, Selangor
7.2 If we do not receive any notification from you in this regard, we shall continue to process your Personal Data on the basis of presumption that you have consented to such use of your Personal Data by us
8. REVISION AND AMENDMENTS
We reserve the right to revise, update or amend the terms of this Notice at any time by placing the updated version of it on appropriate means. By continuing to communicate and use our services following the revision, modification or amendment to this Notice, you are deemed to accept such revisions, modifications or amendments.
This Notice is issued in both English and Bahasa Malaysia in accordance with Section 7(3) of the Act.